Minutes of Hub members meeting at Laird and Dog 18th December 2014, 7-8.30pm
Present Darius Namdaran, Liz Somerville , Elaine Abercrombie , Kirstie Malley, Reuben Welch (minutes)
Apologies: please add your list Darius (RW)
A short meeting called to address several points that have recently arisen: primarily,
1) Hub group dynamic.
Recent tensions within the sub group/ event committee before and after Wacky Race have led to Agneta leaving Hub and exposed some ill feeling between several Members / Directors. An inappropriate online discussion about certain Hub members which records this, (the exact text of which was not available but has been copied) , has been seen by some Directors and it was felt that all persons directly involved /referred to in the conversation should meet at a mutually convenient time before the end of January to clear the air. Kirsty , Elaine Ferguson, Elaine Abercrombie, Liz Somerville, Claire Laurenson, Shirley , Agneta (if she wishes) , Marie, Darius .
Attendance by all named people requested to demonstrate a desire to address and resolve these issues and continue the good work that the Hub has been doing. Several uninvolved mediators should also be present, Joy and Rosemary were suggested.
An explanation was made of the Directors decision to dissolve sub group and the corresponding change to future structure of organising Events (as per previous Director minutes).
2) Wacky Races feedback
a. Food hygiene. Concerns were raised that not everyone handling food at the burger stand had completed the Level 1 Food hygiene course. Directors should discuss this further/ consider financing sufficient people to do the online course well before future events.
b. Timing of event. It was generally considered that the date was too late in year and started too late in the day and this should be considered for next year, hopefully increasing attendance/ making cooking easier! . Also that more advance warning needs to be given .
c. Spare food/drink. Remaining stock of crisps/juice held by Liz .The juice, if it has a long sell-by date can be stored with Elaine A. The crisps can be sold off via Hub admin to avoid being wasted. Several offers for prawn cocktail flavoured ones J. Elaine A/ Liz
d. Spare sweets. These wont last, so it was suggested that they should be given to the local Santa to hand out if he wants them. Liz to ask.
3) Thanks !
a. Christmas cards. These have been actioned by Douglas and can be sent out to people on list Joy has created recently of Hub sponsors. Liz & Kirsty will handwrite half each on receipt of the 70 cards.
b. Hoodies. Darius to clarify exactly what was agreed with Doogs and his generous offer to sponsor some of them. Monies for remainder can then be collected.
c. Certificates. To show recognition of individuals help within the Hub organisation itself Darius proposed issuing a Certificate of Appreciation , with option to add personal thanks, etc on the back as a memento of the time and effort many people have given to making the Hub work so far.
Present Darius Namdaran, Liz Somerville , Elaine Abercrombie , Kirstie Malley, Reuben Welch (minutes)
Apologies: please add your list Darius (RW)
A short meeting called to address several points that have recently arisen: primarily,
1) Hub group dynamic.
Recent tensions within the sub group/ event committee before and after Wacky Race have led to Agneta leaving Hub and exposed some ill feeling between several Members / Directors. An inappropriate online discussion about certain Hub members which records this, (the exact text of which was not available but has been copied) , has been seen by some Directors and it was felt that all persons directly involved /referred to in the conversation should meet at a mutually convenient time before the end of January to clear the air. Kirsty , Elaine Ferguson, Elaine Abercrombie, Liz Somerville, Claire Laurenson, Shirley , Agneta (if she wishes) , Marie, Darius .
Attendance by all named people requested to demonstrate a desire to address and resolve these issues and continue the good work that the Hub has been doing. Several uninvolved mediators should also be present, Joy and Rosemary were suggested.
An explanation was made of the Directors decision to dissolve sub group and the corresponding change to future structure of organising Events (as per previous Director minutes).
2) Wacky Races feedback
a. Food hygiene. Concerns were raised that not everyone handling food at the burger stand had completed the Level 1 Food hygiene course. Directors should discuss this further/ consider financing sufficient people to do the online course well before future events.
b. Timing of event. It was generally considered that the date was too late in year and started too late in the day and this should be considered for next year, hopefully increasing attendance/ making cooking easier! . Also that more advance warning needs to be given .
c. Spare food/drink. Remaining stock of crisps/juice held by Liz .The juice, if it has a long sell-by date can be stored with Elaine A. The crisps can be sold off via Hub admin to avoid being wasted. Several offers for prawn cocktail flavoured ones J. Elaine A/ Liz
d. Spare sweets. These wont last, so it was suggested that they should be given to the local Santa to hand out if he wants them. Liz to ask.
3) Thanks !
a. Christmas cards. These have been actioned by Douglas and can be sent out to people on list Joy has created recently of Hub sponsors. Liz & Kirsty will handwrite half each on receipt of the 70 cards.
b. Hoodies. Darius to clarify exactly what was agreed with Doogs and his generous offer to sponsor some of them. Monies for remainder can then be collected.
c. Certificates. To show recognition of individuals help within the Hub organisation itself Darius proposed issuing a Certificate of Appreciation , with option to add personal thanks, etc on the back as a memento of the time and effort many people have given to making the Hub work so far.