2) Present: Claire Laurenson CL(tonight’s Chair), Jan Irvine, JI, Ian Baxter IB, Joy Godfrey JG Darius Namdaran (minutes) DN, Reuben Welch RW, Liz Sommerville, LS
3) Apologies: Martin Meteyard, Rosemary Mackay, Douglas Strachan, Elaine Abercrombie
4) January Minutes agreed without change, proposed RW, DN seconded.
5)Action points/ Matters arising. January. LS collected the information regarding possible Ceilidh which will appear in future Proposal form submission.
a)The draft event/ project proposal form created by working group of Directors was explained by CL and discussed including a scenario of how this might work in reality. Several suggestions for minor alterations were made and noted by CL for inclusion to draft presented at next Directors meeting. Action CL
b)Forthcoming events /timetable. All events should make use of the new Proposal form to streamline the Hub procedures
Ceilidh. No date set, suggested costs for band at ex- Servicenmans Club £300/£500 for 2/3 piece band. Organisational support required for this. DN to contact Rebecca McInney Action DN
Egg rolling. 5th April. Church groups to be contacted Action DN
CL/ LS offered to assist on the day
(Plant swap not discussed)
Wacky Race/Picnic. 28th June. RW offered to lead Action RW /DN
Funday. Awaiting confirmation ,provisionally 30th Aug Action CL
Future re-brand, suggested “Bonnyfest”
Other events to be agreed later in year
a) Renewal of membership. 76 former 2014 members have renewed online to date. Paper renewals need to be addressed Action RW /DN
b) Call for AGM motions. No further motions received (Action Douglas Strachan)
8) Finance. Full update will be ready by next Directors meeting. As of 21st January the account stood at 5648.42 Action IB
9)Any Other Business.
a) Newsletter. A substantial amount of effort has gone into the newsletter recently thanks to JG.. Thanks also to LS for contacting local shops re advertising. To complete the task the following needs to be done this week
Available space/ printers details sent to JG Action DN
A webpage listing advert space & FAQs available created asap. Action JG
Dropbox information/ photos needs forwarded to Printers Action JG
Possible advertisers alerted to webpage via social media/other means Action all
Those advertisers directed to IB for payment/invoicing Action IB
Artwork to be then sent direct to Printers by individual advertisers based on info supplied on webpage created by JG (above)
b)Just Giving. The creation of a JustGiving page/address for potential donors was agreed in time for newsletter if possible. Action IB
10) Next meeting dates .
General Meeting at Pavilion 23rd March 2015
AGM Pitcairn Centre 27th April 2015. (Action DN to confirm booking)
Douglas would chair the next meeting. Douglas would chair the AGM in April
Meeting ended at 9..ish